StatHawk Privacy Policy

StatHawk is a stat-tracking app for flag football teams. Coaches score games, families follow along, and leagues keep stats across their teams. This policy explains what information we collect, how we use it, who can see it, and the choices you have.

It covers the StatHawk app, our live game pages at live.stathawkapp.com, and our website, stathawkapp.com (together, "StatHawk"). StatHawk LLC ("we" or "us") operates StatHawk.

The short version

• Coaches and league staff add players. Players don't have StatHawk accounts.
• We don't sell personal information for money, and the app has no ads or ad trackers.
• Fans and live game pages show players as first name and last initial, unless the team's or league's staff choose full names.
• Our website uses Meta's pixel to measure and target our ads. The app and live game pages don't.
• AI writes game recaps, player card lines and season stories from the stats. Our AI provider doesn't train its models on that data.
• You can delete your account in the app at any time, unless you're scoring a game that isn't final.

1. Who uses StatHawk

• Team staff (head coaches, assistants and scorekeepers) create teams, add players and score games. A team has a small staff, currently up to three people, and each has full access.
• Fans (parents, family and friends) follow a team or league with a code they get from its staff.
• League staff (owners, admins and scorers) run leagues: schedules, teams, rosters and stats across many teams.
• Players don't have accounts. Team or league staff enter their information.

You must be 13 or older to create an account (section 7).

2. Information we collect

Information you give us

• Account details: your first and last name, email address and password, and whether you're a coach or a parent. Our sign-in provider stores your password in a scrambled (hashed) form that we can't read.
• Teams and leagues: team name, type, level and age group; city, state and school; seasons; opponents' names, schools, cities and states; and schedules: game dates and times, home or away, and a location if one is entered. Leagues add league names, team names and team colors.
• Players: first and last name, plus a jersey number and position if staff add them. Leagues can also add a preferred name. We don't ask for players' birth dates, photos or contact details.
• Games: plays, scores, drives, penalties and which players made each play. We use these to calculate stats, reports, insights and player cards.
• Staff invitations: the email address of anyone you invite to join a team's or league's staff.
• Feedback and support: what you write to us, the feedback type, your app version and the team you sent it from. We keep your account email with your feedback, even if you switch off "You can contact me," so we know which account it came from.
• Roster imports: if a coach pastes a MaxPreps roster link, our server reads that public page and brings in each player's first name, last name and jersey number for the coach to review.

Information collected automatically

• App analytics: we use PostHog to see how StatHawk is used and to find problems. The app sends events, such as "game started" or "play recorded," tied to your account ID and a random ID for your app install. Events include your device model, operating system, app version, language and time zone, and the internal ID numbers of the teams, games and players involved. Events also include your plan, how many teams and games you have, and each team's format, age group and roster size. PostHog uses your IP address to estimate your general location, such as your city or region. We don't send names, email addresses or messages to PostHog.
• Crash and performance data: when the app crashes, iOS gives us technical details about where and why, and the app notes the last few screens you used.
• Scoring devices: a random ID for each device that scores a game, so plays from different devices stay in order.
• On your device: the app keeps your sign-in session, a copy of your teams, rosters and games, and plays waiting to upload. Once you start scoring a game, you can keep scoring offline, and plays sync when you reconnect. This copy stays on the device after you sign out or delete your account, until you delete the app.
• Live game pages: we count page views with PostHog, using a random ID stored in your browser along with the team and opponent names. We don't record your IP address with these counts, and we don't count your visit if your browser sends Do Not Track. Our host, Vercel, keeps standard server logs, and the pages load fonts from Google, which receives your IP address.
• Our website: see section 8.

Information from others

• Other users: staff add players and invite other staff by email, and league staff add teams and players.
• Apple and RevenueCat: whether you have a subscription or free trial, your plan and its price, and its renewal and end dates. We never see your payment card.
• MaxPreps: player names and jersey numbers, only when a coach imports a roster.

3. How we use information

We use information to:

• run StatHawk: accounts, teams, scoring, stats, reports, exports, live game pages and syncing between devices;
• show stats to the people a team or league gives access to (section 5);
• write game recaps, player card lines and season stories with AI (section 4);
• process subscriptions and free trials, and check which features you've unlocked;
• send account emails (sign-in, password and staff invitations) and emails about getting the most out of StatHawk, such as a welcome email and check-ins from our founder;
• answer feedback and support requests;
• fix bugs and learn which features people use, so we can improve StatHawk;
• keep StatHawk secure and prevent fraud and misuse;
• show ads for StatHawk to people who visited our website (section 8);
• use game and play data with names removed to improve StatHawk, and create combined statistics that don't identify any person or team; and
• meet our legal obligations.

We don't use information about players in ads or marketing without a parent's permission (section 7).

4. AI features

StatHawk uses Claude, an AI model made by Anthropic, to write:

• Game recaps. When a game ends (very short games are skipped), we send Anthropic the game's stats, the team and opponent names, the date, and up to three leading players each in passing, rushing, receiving and defense. Players are written as jersey number, first initial and last name, like "#12 J. Smith." Only team staff see this recap, and it uses last names even when fans see last initials. Fans and live game pages get a short recap written from the stats without AI.
• Player card lines. A short line on each player's game card, written from that player's stats. We send the team and opponent names, but no player names.
• Season stories (Team Pro and Fan Pro). A short story about a player's season, written from their season stats, the team name, opponent names and the player's first name. We never send a last name for season stories.

Anthropic processes this information for us under its commercial terms, which don't allow it to train its models on our data, and we don't train AI models on it either. AI writes these automatically, and there's no setting to turn it off. We store what it writes and reuse it until the game's stats change, so renaming a player doesn't update a recap that's already written. AI writing can contain mistakes, so check it before you share it.

5. Who can see what

Player names. Staff always see full names. Fans, league fans and live game pages see a player's first name and last initial, unless the team's or league's staff choose full names in settings.

Codes and links work like keys. Anyone who has a team code, league code, staff invite code or live game link can use it, so share each one only with the people it's meant for. A staff invite code gives full staff access to whoever uses it. Staff can remove fans, but a removed fan can follow again with the same code until staff replace it.

Live game links. Every team game gets a live link automatically when it's created; league games don't have one. Links don't expire and can't be turned off or replaced. Deleting the game stops its link.

Removing a player. Staff can remove a player from the roster but can't delete them. The player still appears in that team's past games so the stats stay correct, and for now on the roster of its live game pages. A parent or guardian can ask us to take a child's name out of StatHawk completely (section 7).

Once you share something outside StatHawk, such as a PDF or an image, we can't take it back.

6. How we share information

We share personal information only in these ways:

• With other users, and with anyone who has a team code or live game link, as described in section 5.
• With service providers that run parts of StatHawk for us. They may use it only to provide their service to us, and they must protect it at least as well as this policy does. Apple (for App Store purchases) and Google (for fonts and YouTube) use information under their own privacy policies.

• With Meta, for ads on our website only (section 8).
• For legal reasons: to follow the law or legal process, enforce our terms, or protect the safety and rights of our users, players, the public or StatHawk.
• If StatHawk changes hands: if StatHawk LLC or StatHawk is sold, merged or reorganized, information may move with it. The new owner must follow this policy until it tells you about changes.
• With your permission.

We don't sell personal information for money. Some state laws treat our website's Meta pixel as a "sale" or "sharing" of visitors' browsing data; section 8 explains how to turn it off. We don't knowingly sell or share the information of anyone under 18, or use it for targeted ads.

7. Children, teens and players

• StatHawk is made for coaches, families and leagues. It isn't directed to children under 13. Children under 13 may not create an account, and we don't knowingly collect personal information directly from them.
• Teens 13 to 17 may use StatHawk only if a parent or guardian agrees to our Terms for them. Teens can follow teams and help a team's staff, but only adults can create a team or league.
• Players don't need accounts. Many players are children, so their information comes from the adults who add them. By agreeing to our Terms, whoever adds a player promises they're the player's parent or guardian, or have permission from one.
• We ask only for what stats need: a player's name, and if staff choose, a jersey number and position. Please don't put anything else about a child in StatHawk, such as contact details or medical information.
• Fans and live game pages see first name and last initial unless the team's staff choose full names. For teams of players 13 and under, we recommend keeping that default.
• We don't use a player's name or stats in our ads or marketing unless a parent or guardian gives us written permission. We never send information about players to Meta or any other ad company.
• We don't collect anyone's precise location.
• Parents and guardians can email jacob@stathawkapp.com to see, correct or delete their child's information. We may ask for details to confirm the request. Then we'll let the team's staff know and take your child's name out of the team's games, pages and AI writing.
• If we learn that a child under 13 has created an account or sent us personal information, we'll delete it.
• California users under 18 can ask us to remove anything they posted on StatHawk by emailing us. Removal may not reach copies other people made.

8. Cookies, pixels and ads

The app. The StatHawk app has no ads, no ad trackers and no Meta software. It doesn't use your device's advertising identifier, and it doesn't track you across other companies' apps or websites.

Our website. stathawkapp.com uses:

• Meta's pixel, for ads. When you visit a page, the pixel sends Meta the page address, the page you came from, your browser and device details, your IP address and a cookie ID. Meta uses this to measure our ads on Facebook and Instagram and to show StatHawk ads to people who visited our site. Meta may connect it with your Facebook or Instagram account and with what it learns elsewhere. Meta also uses it for its own purposes, such as choosing which ads you see and improving its products, under Meta's Privacy Policy. Meta's cookies, _fbp and _fbc, last up to 90 days.
• Visit counts. Our website host, Lovable, records the page, the page you came from, your browser, language and approximate country, time on the page, errors, and any ad-campaign tags in the link. It uses a cookie that expires after 30 minutes. We don't use these counts for ads.
• Security. Cloudflare sets a short-lived cookie that filters out bots.
• Video. Some pages play a YouTube video in privacy-enhanced mode. YouTube may set cookies if you play it.

Where the pixel never runs: in the app, on live game pages, on our privacy and terms pages, or on any page that shows teams, players, games or codes. We never send Meta names, email addresses, rosters, stats or anything about players.

Your choices.

• Use Your Privacy Choices, linked at the bottom of every page of our website, to turn off ad cookies in that browser.
• If your browser sends Global Privacy Control or Do Not Track (settings that ask websites not to track you), we treat it as an opt-out and don't load Meta's pixel.
• You can also change your ad settings in Facebook and Instagram, use optout.aboutads.info or optout.networkadvertising.org, and block or delete cookies in your browser.
• Your choice applies to the browser and device you use. Opting out doesn't stop ads; it stops ads based on visits to our site.

Tracking across sites. When you visit our website, Meta may collect information about your activity over time and across other websites, and YouTube may if you play its video. Apart from these, we don't use any company's ads or trackers on StatHawk.

Other sites. StatHawk links to other services, such as our Facebook group, YouTube and the App Store. Their own privacy policies apply when you use them.

9. How long we keep information

• Your account: while it's open. When you delete it, we delete your account details right away, except as described below.
• Teams, players and games: as long as the team exists. When staff delete a team, season or game, we hide it from everyone but keep it, so nothing is lost by mistake. It's erased when the team's last staff member deletes their account, or sooner if you email us.
• Shared teams and leagues: when you delete your account, a team you share with other staff stays with them. A league you own moves to another league admin; if none remains, it's archived and stays readable to its staff and fans.
• Kept after you delete your account: plays you scored on shared teams and leagues, with your name removed as the scorer; purchase records; staff invitations sent to your email address; and records of emails and alerts we sent that show your name and email. We keep these so stats stay correct, for taxes and disputes, and to prevent abuse.
• Backups: our database is backed up daily, and old backups are deleted within 30 days.
• Support copies: if we copy a team's data to fix a problem, we delete the copy when the fix is done.
• Service providers keep what they hold on their own schedules. Analytics events stay in PostHog under your former account ID, without your name or email, and notifications already posted to our internal Slack stay there.
• On your device: copies of teams and rosters stay until you delete the app.
• AI writing is stored with its game or season and erased along with the team.

10. Your choices and rights

• See and export your data. Staff can export PDFs of games, players and seasons and a play-by-play spreadsheet of each game, and fans can with Fan Pro. League staff can also export spreadsheets of players and seasons. You can email us for a copy of your account information.
• Correct it. Change your name in Account Settings. Staff can edit teams, players and games. To change your email address, email us.
• Delete your account. In the app, tap the account icon, then Account Settings, then Delete Account, or email us. If you're scoring a game that isn't final, finish it first. In a few cases involving shared data, we finish the deletion for you. Deleting your account doesn't cancel an App Store subscription; cancel it in your iPhone or iPad Settings by tapping your name, then Subscriptions.
• Leave or unfollow. Staff can leave a team, and fans can unfollow one. Staff can remove fans and replace a team's code.
• Emails. To stop emails that aren't about your account, reply to any of them and ask us to stop. You'll still get account emails, such as password resets and invitations.
• Analytics. Email us and we'll delete the analytics history tied to your account.
• Ads. See section 8.

Privacy rights. Some state laws let you see the personal information a company holds about you. They also let you get a copy, correct it, delete it and opt out of targeted ads. We give these rights to everyone, wherever you live.

• Email jacob@stathawkapp.com from your account's email address, or tell us how to reach you if you don't have an account. You never need an account to make a request.
• We may ask you to confirm the request from your account's email. Someone you authorize can ask for you with your signed permission.
• We'll answer within 45 days. If we need more time, we'll tell you why and answer within another 45 days.
• We may turn down a request that would reveal someone else's information or that the law lets us refuse, and we'll say why. You can appeal by replying with "Appeal," and we'll answer within 60 days. If you're still unhappy, you can contact your state attorney general.
• We won't treat you differently for using these rights.

11. Security

We use encryption when information travels between your device and our servers, our providers encrypt stored data, and passwords are stored in hashed form. People at StatHawk use account and team data to run, support, secure and improve StatHawk, including internal alerts about new teams and purchases. No system is perfectly secure, so we can't promise information will never be accessed without permission. If a breach affects your information, we'll tell you as the law requires.

12. Where we process information

StatHawk is for people in the United States. We keep StatHawk's database in the United States. Some service providers may process information in other countries.

13. Changes to this policy

When we change this policy, we'll post the new version here and update the date at the top. If a change is significant, we'll tell you in the app or by email before it takes effect. We won't use information we already have in a significantly different way, such as sharing it with a new kind of company, unless you agree.

14. Contact us

Email StatHawk LLC at jacob@stathawkapp.com.